Alterity Psychological Services

Alterity Psychological Services

Job Description – Mental Healthcare Receptionist

Mental Healthcare Receptionist – Alterity Psychological Services (Alterity) is the benchmark for family-centered compassionate holistic care, incorporating mind, body, and community. We are seeking a friendly and organized Mental Healthcare Receptionist to join our growing team. In this role, you will work at the front desk of our clinic and assist our clinicians, patients, and other visitors. Your primary job duties will include greeting and checking in patients, answering questions, collecting patient co-pays, processing paperwork, and scheduling appointments. You will also help keep our work areas clean and organized, as well as ensure our office provides a welcoming environment for our patients and a smooth flow of information between patient and provider.

About Us
We at Alterity are proud to care for the community that supports us, our first responders who keep us safe, our veterans and active duty military who protect us and their families who support them! We are in search of a Mental Healthcare Receptionist that is just as committed to our mission as every other provider and employee. As the front desk receptionist, you will be the first face many encounter at Alterity and, as such are expected to operate with the highest degree of professionalism, discretion, and competency.Job 

    Job Responsibilities 

    •  Greet patients as they come into the clinic in a friendly and welcoming manner.
    • Assist patients in checking in while paying close attention to detail and accuracy in entering patient demographics and insurance information.
    • Answer all phone calls in a professional and courteous manner.
    • Answer or refer inquiries.
    • Optimize patients’ satisfaction, provider time, and treatment room utilization by scheduling appointments in person or by telephone.
    • Complete accurate documentation of patient visits.
    • Meticulous attention to detail with the ability to multi-task.
    • Prepare outgoing mail and deliver to the post office.
    • Keep patient appointments on schedule by notifying provider of patient’s arrival, and reminding providers of service delays.
    • Comfort patients by anticipating patients’ anxieties, answering patients’ questions, and ensure the reception area and public restroom are clean.
    • Ensure availability of treatment information by filing and retrieving patient records.
    • Maintain patient accounts by obtaining, recording, and updating personal and financial information.
    • Obtain revenue by recording and updating financial information, recording and collecting patient charges, and provide billing company with requisite information for expediting third-party claims
    • Maintain business office inventory and equipment by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, verifying receipt of supplies, and scheduling equipment service and repairs.
    • Protect patients’ rights by maintaining confidentiality of medical, personal, and financial information in accordance with HIPAA and other confidentiality regulations.
    • Use discretion while working with sensitive information.
    • Work well under pressure and reacts effectively to unpredictable situations.
    • Maintain operations by following policies and procedures, reporting needed changes.
    • Contribute to team effort by accomplishing related results as needed.


    • Multi-tasking
    • Problem solving
    • Flexibility
    • Telephone skills
    • Customer Service
    • Time management
    • Organization
    • Attention to detail
    • Scheduling
    • Word processing
    • Professionalism
    • Quality focus
    • Teachable
    • Follows instructions well

    Education & Experience Requirements 

    • University/college degree (highly advantageous)
    • Familiarity with phone systems
    • Minimum 1 year professional experience in healthcare, priority given to prior professional mental healthcare experience.


    Compensation & Schedule

    • Starting wage DOE with opportunity for growth –($17/hr)
    • Full-time position, weekdays 8:30am to 5:30 pm. Office is closed 12-1
    • Most major holidays off without pay.



    • English (required)
    • Spanish (preferred) 


    We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

    Please apply below and submit a current resume.

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    Alterity Psychological Services is an equal opportunity employer. Any staff or contractor that comes into contact with patients will be required to have a background check. 

    About us

    Alterity Psychological Services is the benchmark for compassionate and holistic family-centered care, incorporating mind, body, and community


    Alterity Psychological Services

    1051 NE 7th Avenue
    Oak Harbor, WA 98277